- In the course of fulfilling our solemn pledge to serve clients respectfully, to apply law professionally and to render work effectively, Sit, Fung, Kwong & Shum may make use of legal technology systems and tools (the “Systems” and “Tools” respectively) from time to time as and when necessary.
- The Systems may include, but are not limited to, cloud computing systems, cognitive technology platforms or third party technology solutions, including e-signing, e-billing, e-fax and e-filing.
- The Tools may include, but are not limited to, artificial intelligence (“AI”) tools for assisting in document comparison, reviewing, drafting, automation and research.
- The Systems and the Tools shall be used only to the extent and on the basis that the applicable laws, statutes, regulations, and codes of practice, including but not limited to data protection, confidentiality, and professional conduct obligations can be complied with.
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For the responsible and ethical use of AI, it is our policy that:-
- Our solicitors and handling staff shall understand both the features and limitations of AI, being a fast developing technology.
- AI tools used by us would be regularly reviewed and tested to ensure accuracy, reliability, and compliance with professional standards. We shall maintain human supervision over all AI-generated outputs to ensure they meet the required legal and ethical standards.
- All legal advice and services shall continue to be independently given by solicitors, and shall not allow the Systems or the Tools to take over performance of their legal advice and services.
- We shall not use AI technology in a manner that could result in unlawful discrimination, bias, or any other unethical practices.
- Our solicitors and handling staff shall be mindful with what is entered into the AI chatbots, with respect to data security, confidentiality, privacy, copyright and intellectual property.
- Our solicitors and handling staff shall check to ensure accuracy and accountability of the output generated by AI, as the quality of the output depends on the training, reliability and the quality of the prompts entered, and can be inaccurate, incomplete, misleading or biased.
- Ultimately, while practitioners shall be encouraged to make use of AI as part and parcel of a modern legal profession, they shall exercise reasonable judgment in using AI in a professional manner for the best interests of clients and the firm.
- We shall not use the information and documents provided by clients for the purpose of feeding them to or training AI without the express consent from clients.
- Clients may approach the handling solicitor or our Office Manager for enquiries on our use of legal technology.
- We reserve the right to amend or revise this policy from time to time with or without advance notice.
